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University Archivist & Records Manager

  • Post Date:September 25, 2019
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Job Description

University Archivist & Records Manager

At Trinity University’s Elizabeth Huth Coates Library, we believe that archives and special collections have a crucial role to play in the future of the academic library. We therefore seek qualified candidates for the position of University Archivist & Records Manager who are passionate about caring for and sharing the institution’s archival materials.


Reporting to the head of special collections and archives, this full-time contract staff position provides leadership for the university archives and continues the work to establish a records management program. The university archivist and records manager
● Plans and administers and all aspects of the operation and care of the university archives, including processing, digitization, preservation, and assessment.
● Completes the implementation of and oversees the recently created university records management program.
● Provides research services for university archival collections to the Trinity community, as well as to external requestors when feasible.
● Promotes the use of the university archives through outreach to the Trinity community.
● Supervises student workers.

Full details and specific responsibilities are posted here.

– Master’s degree from an ALA-accredited program with a concentration in archival studies, master’s degree in archives and records administration or archival studies, or an advanced degree in history with archival certification (Certified Archivist).
– A minimum of 2 years of professional archival processing experience.
– Experience or coursework in records management.
– Knowledge of and experience with descriptive standards such as DACS, EAD, and Dublin Core.
– Experience working with one or more collections management systems, content management systems, and/or digital preservation systems (e.g., Access to Memory,
Archon, Archivists’ Toolkit, ArchivesSpace, CONTENTdm, etc.).
– Demonstrated ability to work collaboratively and effectively both as a team member and independently and to promote teamwork among colleagues.

– Demonstrated ability to complete tasks and projects within deadlines.
– Commitment to diversity, equity, and inclusion as a member of the library staff and campus community.
– Experience managing archival collections and institutional records in an academic setting.
– Experience managing large processing projects, and/or working with extensive backlogs of archival materials.
– Digital Archives Specialist certification or coursework or training in digital archives, including knowledge of accessioning and processing methodologies relating to born-digital materials and understanding of digital preservation.
– Demonstrated ability to provide reference service related to archival materials.
– Experience with environmental monitoring, disaster planning, preservation, reformatting, and data migration.
– Experience or coursework in oral history.

Currently celebrating its 150th anniversary, Trinity University is a nationally recognized liberal arts and sciences institution characterized by a demanding curriculum, distinguished faculty, and exceptionally bright students. The university looks forward with the Trinity Tomorrow strategic plan, its recently revised “Pathways” curriculum, and the Starting Strong Quality Enhancement Plan to bolster support for incoming students. Intentional inclusion is a core university value, and members of underrepresented groups are strongly encouraged to apply. Trinity is located in one of the nation’s fastest growing cities. Combining a multicultural heritage, numerous cultural and historical attractions, and a rapidly emerging technology sector, San Antonio is a friendly, affordable, and engaging city in which to live and work.

BENEFITS include Trinity-paid TIAA/CREF when qualified, comprehensive insurance options, twenty days of annual vacation, and professional development support. Additional information, such as tuition remission options and the university’s Parental Leave Policy, is available at This is a twelve‐month contract staff position.

TO APPLY: Submit a detailed resume, application letter addressing experience and interest, and the names, phone numbers, email and postal addresses of three references to Human Resources, Trinity University at [email protected] Review of applications is anticipated to begin Oct. 10 and will continue until the position is filled. Trinity University is an equal opportunity employer and as such provides equal opportunity for employment and advancement of all employees without regard to race, color, religion, sex, age, national origin, disability, military/veteran status, sexual orientation, gender identity, gender expression, or any status protected by federal, state, or local laws.